Privacy policy
Transparency and data protection in the application process at K2 Systems GmbH
Data protection is a matter of course for us. Therefore, we inform you in detail about the processing of your applicant data with this data protection declaration for online applications:
Responsible party
You are applying to K2 Systems GmbH as the "responsible party in terms of data protection":
K2 Systems GmbH
Industriestraße 18
71272 Renningen
Managing Director*in. Katharina David, Willem Haag
Tel.: +49 (0) 71 59 42 059-0
Fax: +49 (0) 71 59 42 059-177 You can reach
our data protection officer by e-mail: datenschutz@k2-systems.de
Processing of personal data in the application process
On the basis of a pre-contractual measure for an employment relationship (Art. 6 para. 1 b DSGVO in conjunction with Art. 88 DSGVO and § 26 BDSG), necessary data are processed for an application management. Personal data is information about personal or factual circumstances of an identified or identifiable natural person that is processed for
a specific purpose in this application process. This includes information such as your name, address, telephone number and date of birth, but also data about your specific professional career, etc. On the basis of the information you provide, we will assess your professional suitability for a vacancy.
Basis and purpose of the processing of personal data for applications
If you apply to us by e-mail or via our web form, we process your personal data for the purpose of processing the application procedure and carrying out pre-contractual measures.
By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data which we process exclusively for the purpose of your job search/application.
In particular, the data you enter in the online form will be collected:
Name (first and last name)
E-mail address
Phone number
LinkedIn profile (optional)
Channel, how you became aware of us.
In addition, you have the option of uploading meaningful documents such as a cover letter, your CV and references. Only authorised employees from our HR department or employees involved in the application process have access to your data.
Your personal data will only be stored for the purpose of filling the vacant position for which you have applied.
Your data will be stored for
a period of 6 months after the end of the application process. This is done to fulfil legal obligations or to defend against any claims arising from legal regulations. Afterwards, we are obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.).
If you wish, your data will be stored for inclusion in our "Talent Pool" for a further 12 months after the end of the application process in order to identify any vacancies for you. This also applies, for example, to applications for apprenticeships or internships. By accepting the data protection declaration, you confirm that you have been informed about the procedure. We require an additional voluntary confirmation for any further storage of your data and inclusion in our "Talent Pool".
If you receive an offer of employment with us as
part of the application process and accept this, we will transfer your details to our personnel administration systems.
Applicant database
The data transmitted
as part of your application is transferred using TLS encryption and stored in a database. We operate this database with contractually integrated partners in personnel administration and applicant management in certified data centres in Europe on the legal basis of a commissioned processing agreement (Art. 28 DSGVO). Your data will not be passed on to third parties.
Data subject rights
As the responsible body, we assure you of compliance with the so-called data subject rights (Art. 12 - 23 DSGVO). Please inform yourself about this on our homepage under the link https://k2-systems.com/sicherstellung-informationspflichten/.
Final provisions
We reserve the right to adapt
this data protection declaration at any time so that it always complies with the current legal requirements or to reflect changes in the application process or similar. If you revisit this recruitment site or reapply, the current privacy policy will always apply. In addition to this privacy policy for online applications, you can view our general privacy policy at https://k2-systems.com/datenschutzerklaerung/. Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.